THE JANE COFFIN CHILDS MEMORIAL FUND

In general you have two options

 

• Ask all your sponsors to write one letter and have 1 of them submit it
• Request (using our contact form) that an additional invitation be provided for your additional sponsors. You will need to supply the email addresses of any additional invitations you require. Once the invitations have been enabled--they will appear in your regular invitation screen once you login to the application system.

 Fellows of The Jane Coffin Childs Memorial Fund for Medical Research are entitled to request reimbursement for attending scientific meeting(s) related to their field of research during their tenure as a fellow.  The amount allotted for this travel is $600.00 per year of said appointment or $1,800.00 total for three years ($1,200.00 for a two year appointment).  You may choose to use the $1,800.00 for reimbursement for one or more meetings, providing the funds are not available from any other source. This travel expense will cover all charges incurred to attend the meeting such as registration fee, transportation, lodging and meals.  There is no geographical restriction.

Notice: For deadline February 2, 2009, please use this online application. This application will be available from November 1, 2008.

These help articles are for historical reference only. They do not apply to this year's application.

Section 1 - Applicant Information
Instructions for submitting your application to the JCC Fund office	This online form will help you to complete your application in steps. Fill all the forms page by page. You may save and return to the application anytime during the application period. On completion of the online application, click on the final submission button which will appear at the bottom of this page to submit the application o us. You can also use the "Print" option to print out your paper copies at any time. After you have clicked the final submission button, You may only access the ready-to-print version. Note that your must request 3 references and 1 sponsor's statement to be submitted on your behalf. Please use the "referees" and "sponsors" link on your application page to do this. Help Once you have submitted the application online, print out a copy of the application and follow the instructions on http://info.med.yale.edu/jccfund/application to submit a paper copy to us. Please note that any supplementary attachments you upload to this online form must also be printed out and included with each copy of the rest of your application. Please read the help pages before starting this application.
Additional Forms	You are also required to print out, and send in the certification page with your completed application. The certification page is the last page of the printed out application. A sample is available here. 1. Certification This is on page 8 of your completed application (pdf). Once your application is filled out completely, a new option will appear below your application saying 'Save Complete Application to PDF for printing'. The certification page is page 8 of the printed out form.
First Name
Last Name
Middle Name
Salutation
Gender
Date of Birth
Marital Status
Number of Children
Ages	e.g. If you have 2 children of ages 3 and 6 you will put 3, 6
Country of Citizenship	Select the country whose passport you normally enter the United States with
Current Address	Please give the mailing address where you can be reached throughout the review period of your application. PLEASE NOTIFY THE OFFICE OF THE FUND IF YOUR ADDRESS SHOULD CHANGE AFTER SUBMITTING YOUR APPLICATION.
Telephone
Email	The email address at which you will like to receive official correspondence from the Fund. One address only.
Current Institution	Your current institutional affiliation
Institution Telephone	A contact telephone number for your current institution
Other Agencies (applied to)	List other grants you have applied to or plan to apply to.
Institution Address	The mailing address of your current institution
Doctoral Degree	Have you received your PhD?

Section 2 - Research Proposal
Sponsor's Name	The name of your sponsor
Sponsor's Address	The address of your primary sponsor for this fellowship. The sponsor is the person in whose lab you will be undertaking your fellowship-funded research.
Sponsor's Telephone Number
Sponsor's Fax Number
Preferred Start Date	The earliest date you may select is July 1 2009.
Sponsor lab start date	Date started in Sponsor's lab (or expected start date)
Award Term	Select how long you want the fellowship for
Sponsor's Institution
Email Address	Invite your sponsors to complete your sponsor forms electronically here
Proposal Title	Please keep the title as brief as possible.
Summary of proposal	Please limit your summary to about 200 words. See here for the reason behind this restriction

Section 3 - References
Referee 1 - Name	References – provide three references in addition to your Sponsor (Your sponsor may be a reference please list them as such here. Also they must complete the reference rating form in addition to providing the sponsor letter. Invite your referees here.)
Referee 1 - Institution
Referee 1 - Address
Referee 1 - Telephone
Referee 1 - Email Address
Referee 2 - Name
Referee 2 - Institution
Referee 2 - Address
Referee 2 - Telephone
Referee 2 - Email Address
Referee 3 - Name
Referee 3 - Institution
Referee 3 - Address
Referee 3 - Telephone
Referee 3 - Email Address

Section 4 - Educational Data
Title of PhD thesis
PhD Conferred (or Expected)	The date on which you received or expect to receive your doctoral degree.
PhD Sponsor's Name	The name of your thesis supervisor
PhD Institution
Other Degrees	Please list all college or university education in chronological order. Indicate type and date of all pending or expected degrees including supervisor. Use the format Month and Year, Institution, Degree, Supervisor
PhD Sponsor Address
PhD Sponsor's Email Address	The email address of your primary PhD thesis supervisor

Section 5 - Statement
General Statement - Page 1	The general statement is a plan of proposed investigations and training. The statement should not exceed 2500 words. Please note that this is a guideline, not a hard-and-fast rule. Different line-spacing can lead to different results when you save your complete application to PDF for printing. References, figure legends, figures or other supporting documents pertaining to the proposal may be attached below.
General Statement - Page 2	You may continue your general statement on this page if it does not fit within a single page.
Figures and Legends (.pdf files preferred)	References, figures and legends, pertaining to the proposal may be attached (electronically). Each attachment (up to 5) may not be more than 2MB. Accepted file formats are .doc, .ppt, .pdf

Section 6 - Experience
Professional positions	List all professional positions held. Use the format Month and Year, Position, Title
Previous research experience	Describe your major research accomplishments including reference to the laboratory in which they were performed.
Affiliations	List scholarship honors, membership in professional societies and other organizations. Use the format Month and Year, Organization or Professional Society, Title (if any)
Publications	List your published articles and manuscripts submitted for publication. We do not need to receive paper copies of these articles.

Notice: For deadline February 1, 2008, please use this online application. This application will be available from October 15, 2007.

Please note that this online application does not replace the paper process. After completing the online application, you will be required to print out the whole application for submission.

You are required to submit your online application by February 1, 2008. Your paper copies must also be postmarked latest February 1, 2008.

To create a single line break like

abcde
abcde

instead of

abcde

abcde,

hold down the Shift key before pressing the Enter/Return key on your keyboard.

You may need to refresh your account. To refresh your account, click on the "edit" tab on your "My forms" page, make sure the right account type is selected (applicant, or, sponsor/referee) and click refresh.

 

Two things:

1. You will receive a "Thank you" notice from our system. If you do not see this in your email inbox, please check your junk mail folder as your email system may have filtered it out of your inbox.
   
2. The applicant you are recommending will also receive a notice
   1. By email
   2. On their application

Please trawl through your junk mail if you don't receive any of these notices. Note also that the email may take up to 1 day to be received.

To submit an application for this year's grant, you have to create an account, complete the online application form AND request recommendations from 3 referees and 1 statement of support from your faculty sponsor.

How do I complete the application form?

General Instructions

1. Click the Submit application link on the left hand side of your page.
   
2. Make sure you have selected the right grant. At the top of the Submit application page there will be a reminder that says "You are applying to the 2007 Jane Coffin Childs Memorial Fund. Change". Click on the Change link, and click the Refresh button after you are done making changes to your password or other information. You will be taken back to your application page.
   
3. For each section of the application listed on your application page, click Modify to edit that section. The instructions for completing each field will be listed underneath the field where applicable. Make sure to check the confirmation checkbox after each field. The full list of form fields can be found here.
   Note that for this year's application all fields must be formatted in plain text.
   References, figures and legends pertaining to the proposal may be attached (electronically) to the General Statement section. Each attachment (up to 5) may not be more than 2MB. Accepted file formats are .doc, .ppt, .pdf. .pdf files are best if your attachment contains complex formatting.
   
4. Once all the confirmation checkboxes have been checked for each section, the status of the section will change to Complete.
5. When all sections are marked Complete you may submit the whole application (after which you can no longer make any changes to it). Once the application is submitted you will
1. receive a notice that your application has been received
2. be able to print out your application as many times as necessary.