Home
My invitation letter status has not changed. Help!
Archive
These help articles are for historical reference only. They do not apply to this year's application.
Instructions for completing the application form
| Section 1 - Applicant Information | ||||
|---|---|---|---|---|
| Instructions for submitting your application to the JCC Fund office | This online form will help you to complete your application in steps.
| |||
| Additional Forms |
| |||
| First Name | ||||
| Last Name | ||||
| Middle Name | ||||
| Salutation | ||||
| Gender | ||||
| Date of Birth | ||||
| Marital Status | ||||
| Number of Children | ||||
| Ages | e.g. If you have 2 children of ages 3 and 6 you will put 3, 6 | |||
| Country of Citizenship | Select the country whose passport you normally enter the United States with | |||
| Current Address | Please give the mailing address where you can be reached throughout the review period of your application. PLEASE NOTIFY THE OFFICE OF THE FUND IF YOUR ADDRESS SHOULD CHANGE AFTER SUBMITTING YOUR APPLICATION. | |||
| Telephone | ||||
| The email address at which you will like to receive official correspondence from the Fund. One address only. | ||||
| Current Institution | Your current institutional affiliation | |||
| Institution Telephone | A contact telephone number for your current institution | |||
| Other Agencies (applied to) | List other grants you have applied to or plan to apply to. | |||
| Institution Address | The mailing address of your current institution | |||
| Doctoral Degree | Have you received your PhD? | |||
| Section 2 - Research Proposal | |
|---|---|
| Sponsor's Name | The name of your sponsor |
| Sponsor's Address | The address of your primary sponsor for this fellowship. The sponsor is the person in whose lab you will be undertaking your fellowship-funded research. |
| Sponsor's Telephone Number | |
| Sponsor's Fax Number | |
| Preferred Start Date | The earliest date you may select is July 1 2008. |
| Sponsor lab start date | Date started in Sponsor's lab (or expected start date) |
| Award Term | Select how long you want the fellowship for |
| Sponsor's Institution | |
| Email Address | Invite your sponsors to complete your sponsor forms electronically here |
| Proposal Title | Please keep the title as brief as possible. |
| Summary of proposal | Please limit your summary to about 200 words. See here for the reason behind this restriction |
| Section 3 - References | |
|---|---|
| Referee 1 - Name | References – provide three references in addition to your Sponsor (Your sponsor may be a reference please list them as such here. Also they must complete the reference rating form in addition to providing the sponsor letter. Invite your referees here.) |
| Referee 1 - Institution | |
| Referee 1 - Address | |
| Referee 1 - Telephone | |
| Referee 1 - Email Address | |
| Referee 2 - Name | |
| Referee 2 - Institution | |
| Referee 2 - Address | |
| Referee 2 - Telephone | |
| Referee 2 - Email Address | |
| Referee 3 - Name | |
| Referee 3 - Institution | |
| Referee 3 - Address | |
| Referee 3 - Telephone | |
| Referee 3 - Email Address | |
| Section 4 - Educational Data | |
|---|---|
| Title of PhD thesis | |
| PhD Conferred (or Expected) | The date on which you received or expect to receive your doctoral degree. |
| PhD Sponsor's Name | The name of your thesis supervisor |
| PhD Institution | |
| Other Degrees | Please list all college or university education in chronological order. Indicate type and date of all pending or expected degrees including supervisor. Use the format Month and Year, Institution, Degree, Supervisor |
| PhD Sponsor Address | |
| PhD Sponsor's Email Address | The email address of your primary PhD thesis supervisor |
| Section 5 - Statement | |
|---|---|
| General Statement - Page 1 | The general statement is a plan of proposed investigations and training. The statement should not exceed 2500 words. Please note that this is a guideline, not a hard-and-fast rule. Different line-spacing can lead to different results when you save your complete application to PDF for printing.
References, figure legends, figures or other supporting documents pertaining to the proposal may be attached below. |
| General Statement - Page 2 | You may continue your general statement on this page if it does not fit within a single page. |
| Figures and Legends (.pdf files preferred) | References, figures and legends, pertaining to the proposal may be attached (electronically). Each attachment (up to 5) may not be more than 2MB. Accepted file formats are .doc, .ppt, .pdf |
| Section 6 - Experience | |
|---|---|
| Professional positions | List all professional positions held. Use the format Month and Year, Position, Title |
| Previous research experience | Describe your major research accomplishments including reference to the laboratory in which they were performed. |
| Affiliations | List scholarship honors, membership in professional societies and other organizations. Use the format Month and Year, Organization or Professional Society, Title (if any) |
| Publications | List your published articles and manuscripts submitted for publication. We do not need to receive paper copies of these articles. |
2008 Jane Coffin Childs Memorial Fund for Medical Research
Notice: For deadline February 1, 2008, please use this online application. This application will be available from October 15, 2007.
Please note that this online application does not replace the paper process. After completing the online application, you will be required to print out the whole application for submission.
You are required to submit your online application by February 1, 2008. Your paper copies must also be postmarked latest February 1, 2008.
Formatting tips
To create a single line break like
abcde
abcde
instead of
abcde
abcde,
hold down the Shift key before pressing the Enter/Return key on your keyboard.
Help!! My formatting bar disappeared! I can't see any forms to fill in! Where is the file upload form?
You may need to refresh your account. To refresh your account, click on the "edit" tab on your "My forms" page, make sure the right account type is selected (applicant, or, sponsor/referee) and click refresh.
What should I expect when I submit a recommendation?
- You will receive a "Thank you" notice from our system. If you do not see this in your email inbox, please check your junk mail folder as your email system may have filtered it out of your inbox.
- The applicant you are recommending will also receive a notice
- By email
- On their application
How do I submit an application?
To submit an application for this year's grant, you have to create an account, complete the online application form AND request recommendations from 3 referees and 1 statement of support from your faculty sponsor.
How do I complete the application form?
General Instructions
- Click the Submit application link on the left hand side of your page.
- Make sure you have selected the right grant. At the top of the Submit application page there will be a reminder that says "You are applying to the 2007 Jane Coffin Childs Memorial Fund. Change". Click on the Change link, and click the Refresh button after you are done making changes to your password or other information. You will be taken back to your application page.
- For each section of the application listed on your application page, click Modify to edit that section. The instructions for completing each field will be listed underneath the field where applicable. Make sure to check the confirmation checkbox after each field. The full list of form fields can be found here.
Note that for this year's application all fields must be formatted in plain text.
References, figures and legends pertaining to the proposal may be attached (electronically) to the General Statement section. Each attachment (up to 5) may not be more than 2MB. Accepted file formats are .doc, .ppt, .pdf. .pdf files are best if your attachment contains complex formatting. - Once all the confirmation checkboxes have been checked for each section, the status of the section will change to Complete.
- When all sections are marked Complete you may submit the whole application (after which you can no longer make any changes to it). Once the application is submitted you will
- receive a notice that your application has been received
- be able to print out your application as many times as necessary.
How do I request recommendations from my sponsor and referees?
At the bottom of your application is a section for requesting support letters for your application. When you send an invitation to your referees/sponsor, they receive instructions by email on how to submit a letter for you. This letter is sent to a special email address. Once a letter has been received, it may take a few days for the status on your application to reflect the receipt of their letter.
How long can my research proposal summary be?
As mentioned in the instructions, 200 words is a good-length.
As a rule of thumb, make sure that when you print your application, your research proposal summary ends on the second page.
How do I submit a recommendation?
For an illustrated (longer) version of these instructions, please download Submitting a Recommendation (pdf) attached below.
When you login as a recommender*, click on the "My forms" link.
On this page, you will see a list of all applicants who have invited you to write a sponsor's letter or a reference on their behalf.
Please click on the applicant's name to view the form you need to complete to submit the recommendation for your applicant. You may save your recommendation and come back later to complete it. To confirm (equivalent of a signature) your recommendation for final submission, first click the checkbox at the bottom of the page that says "Check to confirm the statement/reference is ready for final submission.". A red confirmation message will appear
at the top of the recommendation form when you now click the "Submit" button.
At the same time a new checkbox will appear underneath the old one that says "Yes, this statement is ready for final submission.". Click this checkbox and click the "Submit" button to send the recommendation to us!
How do I request recommendations from my sponsor and referees?
On your application page, click either the "sponsors" or "referees" tabs and fill out the form to request their recommendations.
You will be able to follow the status of your requests on the same page.
If you do not see the request forms on clicking these links, please refresh your account by clicking the "edit" tab and then clicking the "Refresh" button.
