YSM - Finance and Operations: Petty Cash

Yale University
School of Medicine
333 Cedar Street
New Haven, CT
06510 USA

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Petty Cash Reimbursements

The Petty cash reimbursement limit is $200 per voucher. More than one Voucher or Expense Report may be submitted. However, the cumulative total may not exceed $500 per person/per day.

Petty cash reimbursements must be accompanied by a completed Petty Cash Fund Voucher form or Employee Reimbursement Form signed by an authorized representative of the departmental business office. With the exception of mileage allowances and per diem meal allowances, all reimbursement requests must have the original receipt attached.

Photocopies of receipts are not acceptable.

Lost receipt? Please click here!
For Receipt Exception Approval Form Click here!

Only Yale University or YNHH employees may obtain petty cash reimbursements from the YSM Business Office. All individuals are required to show a valid Yale/YNHH ID when requesting reimbursement. No other ID will be acceptable.

It is the responsibility of the department business office to ensure that individuals have the required documentation and identification prior to sending them to the YSM Business Office. Please make sure that the amounts, charging instructions, and information on the form are complete and accurate. Please use the following guidelines:

Mileage Reimbursement - Please indicate on an Expense Report the nature and destination of the travel and the number of miles.

Meal Reimbursement - If using a per diem allowance, please include the location of the trip. If seeking reimbursement for a business meal, please include the names of attendees and the purpose of the meeting.

Salary or payments for services of any kind cannot be reimbursed from petty cash under any circumstances.

Please refer to the Petty Cash Procedures for the University's general policies regarding allowable reimbursements.

Last modified: April 25, 2002. (chs)