Advances will be provided to Yale University or YNHH employees only. Individuals requesting an advance will be required to show a valid Yale or YNHH ID.

Travel advances can be obtained no earlier than seven to ten days prior to the date of departure.

Advances cannot be issued to individuals with prior outstanding advances. It is the responsibility of the department business office to ensure that prior advances are cleared with an expense report before authorizing a new advance. If an outstanding advance was recently cleared, please bring a copy of the expense report when obtaining a new advance.

Departments may not issue a travel advance to facilitate the purchase of an airline ticket from an outside travel agency. Travelers may bill airline tickets directly to their departmental account, subject to appropriate departmental authorization, by using Yale Travel Services.

Qualifying travelers may receive either an advance check from the Accounts Payable Office, or cash (up to $200) and/or travelers checks.  Travelers checks are available in denominations of $20 (in books of $200), $50 (in books of $150 and $250), $100 (in books of $300, $500, and $1000), $500 singly and $1000 singly.

The department administrator must approve all travel advances. Travel advances are limited to anticipated reasonable out-of-pocket expenses.

Department administrators are urged to carefully evaluate the circumstances and to use prudent business judgment in the authorization of advances.

Outstanding advances must be cleared within ten (10) days of the traveler's return.

To clear an advance, please submit the expense report to Accounts Payable Department, 155 Whitney Ave., for processing.