Faculty Compensation Process

Roles/Responsibilities

Department

Faculty Office

Budget and Planning

Financial Operations

Dean’s Office

Faculty Salary Guidelines / Compensation Programs

·   Propose criteria for determining compensation, including, where applicable,  incentive compensation criteria

 

·   Prepare School of Medicine Faculty Salary Guidelines together with Finance Office

·   Review department specific compensation criteria and incentive plans with Associate Dean for Clinical Affairs

 

·   Review and summarize departmental specific compensation criteria and incentive programs

·   Approval from Deputy Deans for departmental compensation criteria and incentive plans

Merit Increase

·   Submit recommendations for compensation

·   Send compensation letters to faculty

 

·   Review compensation recommendations for compliance with salary guidelines (appropriate base, excluded faculty, required comments, promotions)

·   Submit compensation recommendations to Dean’s Office for approval

 

·   Review compensation recommendations for compliance with budget and long-term financial plan

 

·   Work with Deputy Dean to prepare HHMI, Chair and Dean’s Staff salary recommendations

·   Provide user system and support for submission of compensation recommendations

·   Notify departments of faculty salary approval

·   Ensure consistent administration of guidelines

·   Review gender issues and coordinate with Faculty Office

·   Approve compensation recommendations

Salary Adjustments outside of Merit Increase Process

·   Submit on-line profile for change in Salary with detailed explanation (profile notes)

·   Review proposed changes to line-item budget prior to approval

·   Notify budget office if change has unplanned impact on budget

·   Initial review of Salary Change profile for completeness and validity

 

·    Monitor budget variances through quarterly reviews

·   Review and approve all Salary Change profiles ensuring consistency with approved criteria and incentive programs

·   Process approved Salary Change in Oracle HR

·   Prepare monthly reports on salary change activity

 

·   Review and approve non-routine salary changes

·   Review salary change reports

 

Non-Recurring Payments (Incentive /Productivity Payments)

·   Administer department specific incentive program

·   Submit on-line profile for incentive payment

·   Notify budget office if bonus payment has unplanned impact on budget

·   Compare proposed bonuses to budgeted income projections by individuals

 

·   Monitor budget variances through quarterly reviews

·   Ensure payment is consistent with department incentive program

·   Review and approve Incentive Payment profile

·   Process approved payments in Oracle HR

·   Prepare monthly reports on incentive pay activity

 

·   Review and approve non-routine payments

·   Review incentive pay reports

 

New Teaching Positions and Promotions

·   Department submits RFP to Dean’s Office

·   Submit on-line profile for New Hire or Promotion

·   Initial review of profile for completeness and validity

·   Budget review of request

 

·   Approval of request sent to department

Paid Research and Clinical Positions – New Hires and Promotions

·   Submit on-line profile for New Hire or Promotion

 

·   Initial review of profile for completeness and validity

·   Budget review of request

 

·   Review and approve non-grant funded requests